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Private Company Registration

  • Over the years, SPARKS & Associates, A Chartered Accountants firm in Noida have been recognized as creditable service provider for setting up business in India. The initial phase for any business set-up is to decide on the form of business. Out of many form of doing business, Private Limited Company is one of the best option for doing business in India in corporate structure with separate legal entity status. It is the most recommended type of business entity for small and medium sized businesses. Incorporation of Private Limited Company is crucial phase of the starting of a business as one has to comply with all applicable legal requirements. Private Limited Company registration in India is governed by the Ministry of Corporate Affairs, Companies Act 2013 and the Companies Incorporation Rules 2014 and amendments made thereafter. To register a private limited company, a minimum of two shareholders and two directors are required. A corporate legal entity can only be a shareholder while natural person can be both a director and shareholder. Such Directors/Shareholders can be an Indian or a Foreign nationals or NRIs or foreign corporate entity.


    • Separate Legal Entity;
    • Perpetual Existence;
    • Limited liability on the shareholders;
    • Ability to raise funds through Equity shares;

    We at SPARKS provides the incorporation services with quick turn around time.
    The average time taken to complete company formation is about 7 to 12 working days subject to client documents and government processing time. You can call us or visit our office which is conveniently located in Noida for initial consultation on incorporation of a private limited company.

    Step 1: Obtain Digital Signature of Directors: 
    Digital Signature is digital form of signature of an individual to sign the documents to be uploaded online.
    Step 2: Obtain Director Identification Number (DIN):All Directors in a Company must have a valid Director Identification Number (DIN). DIN is a unique number assigned by Ministry of Corporate Affairs to the individual on an application in Form DIR-3. However, from 26th January 2018 Form DIR-3 can be used for allotment of DIN for director of an existing company only while for a first time director of a New Company, DIN will be allotted through incorporation form eSPICE.

    Step 3: Reservation of Name:e-Form INC–1 is used for Reservation of Name of Private Limited Company on payment of prescribed requisite fee. Maximum 6 names in order of preference can be given in the INC-1 along with the significance for application for proposed name(s). The naming principal shall bear the followings:

    • Name should be easy to spell and remember;
    • Name shall be able to provide a distinct identity to the company;
    • Name should not contain any word as opposed to public policy or prohibited;
    • Name should not infringe any Trademark registered nor shall be similar or identical to any company/ LLP registered.

    If any of the proposed name is approved by the register, the same will be reserved for a period of 60 days by the register. 

    Step 4: Application for company formation and registration in Form SPICe-1: The important aspects that needs to be considered before filing the Form SPICe-1 is drafting Memorandum of Association (MOA) and Article of Association (AOA) as per the requirement of the Company under the permissible legal framework that ensures smooth operation of the company after incorporation. Decision on quantum of Authorized Capital. Authorized Capital of a Company is the maximum amount of share capital for which shares can be issued by a company. The initial authorized capital is required to be mentioned in the MOA. The same can be increased subsequently on payment of prescribed fee. The companies Act 2013 mandates to have minimum authorized capital of Rs 1 lakh for a private limited company. However, the same has been relaxed by The Companies Amendment Act, 2015 to start the company with nil authorized capital. 
    Successful filing of SPICe-1 on payment of prescribed fee and Stamp Duty, a Certificate of Incorporation containing the name of the company, date of incorporation and PAN of the company will be communicated. The same form is also enable allotment of DIN to new directors and TAN.

    Step 5: Start Your Business:
    On receipt of Certificate of Incorporation, the Private Limited Company comes into existence in the eyes of law. Subscribed and paid-up share capital shall be deposited in the Current Account of the company. The promoters and directors may now commence the operations and business activities in the name of the company. However, the company is required to take Certificate of Commencement of Business in Form INC-20A within 180 days of the incorporation of the Company as per amendment applicable from 2nd November 2018 introduced by The Companies (Amendment) Ordinance 2018 

    Step 6: Start your business and complete the Annual Compliance:
    Once Private Limited Company is incorporated, you can start your business with the periodical annual compliances.



    • Directors’ Documents:  
      • Passport size photograph of applicant;
      • Self-attested Address proof of applicant; and
      • Self-attested PAN card of applicant.
      • Mobile & Email ID
    • Form Dir-2: Consent to act as a Director of the company;
    • Form INC-9: Duly notarized Affidavit and declaration by first subscriber(s) and director(s);
    • Certified True copy of the self-attested Identity proof of the first subscriber(s) and director(s).
    • Registered Office Address:
      • If Owned Property: NOC of the owner and Utility Bill;
      • If Rented Property: NOC of the owner and Utility Bill along with Rent Agreement  & Rent receipts;

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